For the board members of tech companies, getting the work done requires collaboration and a sense of innovation. Board portal software assists in the work you do before and after your meetings to drive strategic initiatives forward. The tools for managing your board effectively protect sensitive information, improve the governance and communication of your board, and reduce time and costs.
Board portals are a great alternative to sending board documents via email. They provide an encrypted platform that stores and delivers board documents in a format that’s easily accessible. Availability messages ensure that directors are able to connect to the portal prior they can access the portal, and multi-factor authentication minimizes security risks by the requirement of a password and unique code to gain entry. Board of Directors portals offer an audit trail which records every transaction. This assures transparency and compliance with the data policies.
After connecting to the portal, directors can view their upcoming meetings as well as their meeting preparations on a dashboard that displays the agenda, scheduled polls as well as the tasks assigned to them, and more. By a single button to join, they can also join remote video meetings, which will automatically sync with their favorite web-based conferencing tools and show up on their dashboard.
After the meeting, a single click converts agenda items into draft minutes of the meeting and is then distributed for approval from any device. In contrast to free versions of online file-sharing services, which create security risks, dedicated portals provide integrated support for the governance of an organization and can work with devices directors already use. The most effective options include features that improve engagement by following the same process that board members work and are more convenient than a traditional board book or paper-based process.
http://www.thedailyboardroom.com/how-to-compare-the-best-virtual-data-rooms